Job Description

Job Description

Job Description

Position Summary:

Responsible for the daily administrative and operations activities.

Position Responsibilities/Standards:

General

• Attend department, clinic or company meetings as required.
• Demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns.
• Consistently work in a positive and cooperative manner with fellow staff members.
• Accountable for actions including communication of issues with appropriate management, including, but not limited to human resources, accounting and VP of Operations.
• Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.
• Attend required annual in-service programs.
• Demonstrate knowledge and understanding of all company policies and procedures.
• Adhere to established facility safety requirements and procedures to ensure a safe working environment. Identify potentially unsafe situations and notify appropriate personnel.

Specific Duties

• Facilitate recruitment of staff; including candidate interviews and department orientation and training.
• Conduct annual evaluations of staff, maintaining budgeted employee increases. Audit direct report(s) assigned evaluations. Facilitate employee discipline and development plans.

• Oversee the daily office operations and delegate authority as appropriate.

• Assist with evaluation, development and implementation of office procedures; assist department leads in understanding/implementing clinic policies and procedures.
• Interface effectively with staff, physicians, management and vendors.

• Track and approve staff absences and PTO; manage bi-weekly payroll.
• Develop guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Ensures office is appropriately staffed.

• Monitor and coordinate OSHA regulations and safety issues within location. Maintain material safety data sheets for all chemicals utilized.
• Ability to process daily bank deposits.
• Coordinate facility management with property management.
• Oversee medical and office supplies; Process weekly supply orders received for clinic site(s). Reconcile receipts and invoices, code and approve as necessary.
• Facilitate planning, in conjunction with VP of Operations.
• Utilize appropriate chain of command.
• Ability to assist in clinic when staffing levels require, including ability to cast, remove sutures, and assist physician. Maintain hourly walk through of department(s) to evaluate needs.
• Responsible for injectable inventory, ordering and reporting.
• Management of clinic master schedule.
• Manage EMR patient intake process, monitor for accuracy and completeness; ensuring proper duplication to paper chart.
• Other duties as assigned.

Supervising responsibility:

Responsible for making recommendations and/or decisions for hiring, corrective actions, terminations and performance evaluations.

Education/Experience Required:

• Minimum of 5 years supervisory experience preferred
• 5-7 years of experience in healthcare/practice management
• Bachelors Degree or equivalent experience is required
• Knowledge of medical practices and terminology required
• MBA preferred

Physical Requirements:

Physical requirements for the position include the ability to frequently hear and communicate orally, see up close and at a distance, read and comprehend, stand, sit, walk, reach, handle, and/or feel objects. Must be able to climb, pull, push and kneel. Maximum unassisted lift = 25 lbs.

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