Job Description

Description We are looking for a skilled Events Planner to join our team on a contract basis in NY, NY. In this role, you will manage the planning and execution of various events while ensuring all details are meticulously handled. This position requires strong organizational skills and excellent communication abilities to coordinate effectively with stakeholders and deliver successful outcomes. Role Overview The Event Planner provides strategic and administrative support for the Meeting & Events function. This position is more desk-oriented and organizational than the Coordinator role, focusing on operational accuracy and documentation excellence to ensure seamless event delivery. The planner ensures all vendor, insurance, and invoicing processes are completed accurately and on time to support flawless event execution. While primarily office-based, the Event Planner should be available to attend events onsite and adjust hours based on event schedules. Key Responsibilities - Manage event logistics documentation and administrative coordination. - Oversee vendor communications, invoicing, and approval processes. - Ensure insurance documentation and Certificates of Insurance (COIs) are current for all event partners. - Support catering coordination, staffing needs, and internal communications. - Oversee pre-event readiness checklists and post-event close-out documentation. - Attend select events to provide on-site support when needed. Requirements Must-Have Skills - Strong written and verbal communication skills. - High organizational competence with exceptional attention to detail. - Confidence managing multiple vendors and internal stakeholders. - Strong follow-up skills and ownership of assigned processes. Experience Level - Comparable background to a Meeting & Events Coordinator, with greater focus on strategic planning and operational organization. Soft Skills - Personable and professional presence. - Ability to remain composed and communicative in a fast-paced environment. - Team-oriented with a proactive, solutions-focused approach. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Work at office,

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