Job Description

• Review and reconcile product delivery tickets with field reports for quantity accuracy.
• Audit concrete vendor statements to confirm billing aligns with quoted prices.
• Submit reviewed and approved invoices to Accounts Payable for processing.

• Enter daily employee work hours by job and phase into tracking spreadsheets.
• Record daily/monthly billing quantities reported by field crews.
• Submit time tracking reports to HR weekly for payroll processing.
• Communicate with field supervisors to clarify any discrepancies in timesheets.

• Extract equipment usage data (mileage/hours) from timesheets and enter into a dedicated spreadsheet.
• Forward updated equipment usage logs to the Contracts department.

• Calculate and summarize field production quantities for billing purposes.
• Prepare detailed Excel invoices for monthly work performed.
• Distribute invoices to customers and manage follow-ups on outstanding payments.
• Create and maintain monthly accounts receivable statements.
• Sign and manage lien waivers as required for customer payments.
• Organize and file invoices, waivers, and related job documentation.
• Engage with customers via phone and email to ensure timely collections.

• Advanced proficiency in Microsoft Excel, including pivot tables and complex formulas.
• Prior experience using Sage 300 (Timberline) is highly preferred.
• Experience in the construction industry is strongly preferred.
• Strong organizational and communication skills.
• Ability to work independently and collaboratively with both field and office teams.
• Proven ability to meet deadlines in a fast-paced environment.

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays

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